Vector Coding Hotel Management System
hotel management system with booking room,reservation room, checkin checkout,guest registration

Vector Coding Hotel Management System

Comprehensive Hotel Operations Platform

Professional-grade platform to manage hotel bookings, staff activities, and guest experiences

Table of Contents

System Overview
Key Features
Admin Dashboard
Accounts Branch
Guest Dashboard

System Overview

The Vector Coding Hotel Management System is a comprehensive role-based platform that simplifies hotel operations by offering tailored dashboards and functionalities for guests, administrators, and the accounts branch. The system enhances hotel efficiency, improves guest satisfaction, and ensures smooth operation with smart analytics, booking, and billing tools.

Core Objectives

Streamline hotel operations and management
Enhance guest satisfaction and experience
Provide comprehensive financial tracking
Offer actionable analytics for decision-making
Ensure secure role-based access control

Hotel Management Solution

Empowering hoteliers and delighting guests

Key Features

Room Booking System

Guests can make online room reservations
Real-time room availability tracking
Special requirements handling

Booking Status Tracking

Guests can view real-time reservation status
Search bookings by phone number
Manage booking requests efficiently

Role-Based Access

Secure login for Admin, Accounts, and Guests
Role-specific dashboards and privileges
Customized interfaces for each user type

Analytics & Reporting

Complete system analytics and reports
Monitor room occupancy and revenue trends
Track staff performance and activities

Admin Dashboard

Staff Management

Add, update, and manage staff profiles
Assign roles (Admin, Accounts Manager, etc.)
Track staff status: online/offline

Reservation Management

View all reservations: pending, approved, cancelled
View guest list with filters
Manage special requirements

Room Management

View room status: available, occupied, maintenance
Add, update, and manage rooms
Organize rooms by type and floor

Reminders & Notifications

Send system-generated reminders
View recent activity logs
Monitor staff actions

Admin Dashboard Preview

Booking Requests

Status Guest Information Reservation Details Actions
DRAFT Make Help 21, 2025 Read emergency room [Search] [Access]
DRAFT Show Help 21, 2025 Read emergency room [Search] [Access]
DRAFT Check for help 21, 2025 I must your response [Search] [Access]

Accounts Branch Dashboard

Guest Services

Register and book rooms for guests
Generate and provide hotel ID cards
Manage returning guests

Billing & Invoice

Receive guest payments
Generate, view, and manage invoices
Monitor collected, pending, and due bills

Check-In/Out

Confirm and update guest check-ins/outs
View booking history and current occupancy
Manage room status in real-time

Analytics

Access dashboard analytics
View financial and occupancy trends
Monitor recent booking requests

Guest Identification Card

VC HOTEL

Name: [Guest Name]

User ID: [ID Number]

Role: Guest

Phone: [Phone Number]

Nationality: [Nationality]

Issue Date: [Date]

Guest Dashboard

Reservation Management

Submit new room reservation requests
Track reservation history and status
Receive booking updates and notifications

Communication

Submit complaints or feedback to staff
Receive system notifications
View response history

Invoice & Billing

View all personal invoices
Access billing history
Download payment receipts

Stay History

Access detailed check-in/out history
View past reservations
Save preferences for future stays

Login Process

Guests login using their registered phone number
Last name is used as default password

Conclusion

The Vector Coding Hotel Management System is a fully-featured, professional-grade platform designed to manage hotel bookings, staff activities, financial operations, and guest experiences. By automating daily tasks and offering smart dashboards for every role, this system ensures operational efficiency and high customer satisfaction in any hotel environment.

Operational Efficiency

Streamlined processes

Guest Satisfaction

Enhanced experiences

Financial Control

Comprehensive tracking

Role-Based Access

Tailored interfaces

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Vector Coding Hotel Management System - Feature Specification

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